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Your go-to resource for all things copiers!"},"template":{"id":429,"number":"TEM100399","created_at":"2024-04-06T23:21:04.769-04:00","updated_at":"2024-09-09T17:18:20.943-04:00","html":"{}","name":"Paperfeed","site_id":"427"},"meta_title":"Color VS Black & White: Should You Get a Color or Black and White Printer?","meta_description":"","page_type":"List","meta_keywords":"Color Copier, Color Printer, Color VS Black & White","position":"1","page_sections":[{"id":15407,"number":"PAG103552","created_at":"2024-08-04T23:58:03.525-04:00","updated_at":"2024-09-09T18:14:45.596-04:00","body":"Color VS Black & White: Should You Get a Color or Black and White Copier?","name":"New Page Section","page_id":"15397","position":"1","element_type":"p","element_class":"my-2 py-2"},{"id":15409,"number":"PAG103554","created_at":"2024-08-04T23:58:03.895-04:00","updated_at":"2024-09-09T18:14:57.860-04:00","body":"Understanding Color Printers","name":"New Page Section","page_id":"15397","position":"3","element_type":"p","element_class":"my-2 py-2"},{"id":15406,"number":"PAG103551","created_at":"2024-08-04T23:58:03.495-04:00","updated_at":"2024-09-09T18:16:54.733-04:00","body":"3. Quality of Output: A considerable advantage can be the quality of color prints. Today’s color printers, notably inkjet ones, can create such images with bright hues and finer aspects that are so amazing. That is why they can be used for printing images, leaflets, etc, which require precision in color reproduction and high quality.\n","name":"New Page Section","page_id":"15397","position":"6","element_type":"p"},{"id":15399,"number":"PAG103544","created_at":"2024-08-04T23:58:01.695-04:00","updated_at":"2024-09-09T18:16:12.055-04:00","body":"Understanding Black and White Printers\n","name":"New Page Section","page_id":"15397","position":"7","element_type":"p","element_class":"my-2 py-2"},{"id":15402,"number":"PAG103547","created_at":"2024-08-04T23:58:02.565-04:00","updated_at":"2024-09-09T18:16:25.540-04:00","body":"3. Simplicity and Durability: Easier to keep and more robust, owing to little complexity, is what makes monochrome printers long-lasting as you don't have to bother about the colors being off all the time. Less frequent servicing may be required because they are more straightforward in design and have fewer moving parts. 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Cost Considerations: You can color what you want. This is the beauty of a color printer. But like all things good, they come with more significant expenses. That's because it's an expensive affair to maintain or even buy one as opposed to a black-and-white printer. This is so since if you use such a printer often, the color inks or toners tend to be quite costly. Furthermore, these machines are always more complicated. Hence, their maintenance may lead to more repairs.\n","name":"New Page Section","page_id":"15397","position":"5","element_type":"p","element_class":"my-2 py-2"},{"id":15408,"number":"PAG103553","created_at":"2024-08-04T23:58:03.717-04:00","updated_at":"2024-09-09T18:21:14.095-04:00","body":"A printer is an indispensable device used in homes and offices that can produce dream-like documents. The most significant choice you must make when buying a printer is between color and black-and-white (monochrome) printers. Both types offer certain benefits as well as drawbacks depending on your use case, so the final decision will depend on what one needs in particular ways of using it. This blog will explore the differences between color and black-and-white printers, helping you decide which is best for you.","name":"New Page Section","page_id":"15397","position":"2","element_type":"p","element_class":"my-2 py-2"},{"id":15410,"number":"PAG103555","created_at":"2024-08-04T23:58:04.053-04:00","updated_at":"2024-09-09T18:20:57.383-04:00","body":"1. Versatility in Printing: In the world of printers, color ones stand out due to their versatility in producing bright-colored prints. They can be used to generate different types of documents such as professional presentations, marketing materials such as brochures or catalogs, photographs, or colorful graphics. These devices are handy for companies such as advertising agencies, graphic design firms, and educational institutions that depend on high-quality visual products.\n","name":"New Page Section","page_id":"15397","position":"4","element_type":"p"},{"id":15401,"number":"PAG103546","created_at":"2024-08-04T23:58:02.367-04:00","updated_at":"2024-09-09T18:22:25.269-04:00","body":"2. Speed and Efficiency: Typically, black and white printers have a higher speed than their color counterparts. Hence, they are ideal for high-volume printing works. This is advantageous for office environments where there is a need to quickly print a large number of documents. In general, black and white monochrome laser printers are known for their fast printing speed and dependability.\n","name":"New Page Section","page_id":"15397","position":"9","element_type":"p","element_class":"my-2 py-2"},{"id":15404,"number":"PAG103549","created_at":"2024-08-04T23:58:03.152-04:00","updated_at":"2024-09-09T18:22:37.727-04:00","body":"Visual Content Needs: For example, when you need to print documents emblazoned with eye-catching graphs, pictures, and graphs or charts, it is obvious to use a full-color printing machine. You can always rely on colored prints to capture more attention.\n","name":"New Page Section","page_id":"15397","position":"12","element_type":"p","element_class":"my-2 py-2"},{"id":15411,"number":"PAG103556","created_at":"2024-08-05T00:09:52.413-04:00","updated_at":"2024-09-09T18:23:32.904-04:00","body":"Presentation Materials: A company that frequently creates presentation materials, reports, and proposals can take advantage of the polished and professional look that color prints have. ","name":"New Page Section","page_id":"15397","position":"14","element_type":"div","element_class":"my-2 py-2"},{"id":15412,"number":"PAG103557","created_at":"2024-08-05T00:09:54.851-04:00","updated_at":"2024-09-09T18:23:19.265-04:00","body":"When to Choose a Black and White Printer","name":"New Page Section","page_id":"15397","position":"14","element_type":"div","element_class":"my-2 py-2"},{"id":15416,"number":"PAG103561","created_at":"2024-08-05T00:15:14.162-04:00","updated_at":"2024-09-09T18:24:53.494-04:00","body":"Your individual requirements and preferences determine if you should select a color or black-and-white printer. In terms of versatility and delivering high-quality visuals, color printers stand out as the best choice. They are suitable for creative assignments, marketing tools, and presentations. On the downside, they have more expensive buying prices and maintenance needs.","name":"New Page Section","page_id":"15397","position":"19","element_type":"div","element_class":"my-2 py-2"},{"id":15417,"number":"PAG103562","created_at":"2024-08-05T00:15:15.123-04:00","updated_at":"2024-09-09T18:23:59.105-04:00","body":"On the contrary, monochrome printing has some advantages, which include cost-effectiveness, high speed, and accuracy, thereby being ideal for heavily text-sensitive documents and bulk printing. They are suitable for economical individuals or companies who often print lots of paper.","name":"New Page Section","page_id":"15397","position":"19","element_type":"div","element_class":"my-2 py-2"},{"id":15418,"number":"PAG103563","created_at":"2024-08-05T00:15:15.943-04:00","updated_at":"2024-09-09T18:25:05.782-04:00","body":"Considering your printing requirements, budget, and quality preference will enable you to arrive at a sound judgment. If you choose a color printer with bright colors, or if you want a black and white printer that saves your time and is easy to use, knowledge about the pros of the kinds will make it possible for you to have what suits you best.","name":"New Page Section","page_id":"15397","position":"19","element_type":"div","element_class":"my-2 px-2"},{"id":15413,"number":"PAG103558","created_at":"2024-08-05T00:14:25.829-04:00","updated_at":"2024-09-09T18:24:11.602-04:00","body":"Text-Heavy Documents: If you mostly require text-based printing, including reports, invoices, contracts, or drafts, then a monochrome printer is one of the most pragmatic and budget-friendly options. ","name":"New Page Section","page_id":"15397","position":"16","element_type":"div","element_class":"my-2 py-2"},{"id":15414,"number":"PAG103559","created_at":"2024-08-05T00:14:26.837-04:00","updated_at":"2024-09-09T18:24:27.274-04:00","body":"High-Volume Printing: The speed and efficiency necessary to handle huge workloads are provided by black-and-white printers for offices and enterprises with heavy printing demands. 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Larger companies might have negotiated different terms, but most businesses will need to turn to their cyber insurance policies to cover the fallout. Policies covering \"contingent business interruption\" or \"dependent business interruption\" may help recover damages from third-party cybersecurity failures.","name":"New Page Section","page_id":"3783","position":"7","element_type":"div","element_class":"m-2 p-2"},{"id":3792,"number":"PAG102441","created_at":"2024-07-19T17:09:11.839-04:00","updated_at":"2024-09-09T18:18:14.792-04:00","body":"Moving Forward","name":"New Page Section","page_id":"3783","position":"7","element_type":"div","element_class":"m-2 p-2"},{"id":3791,"number":"PAG102440","created_at":"2024-07-19T17:09:11.236-04:00","updated_at":"2024-09-09T18:19:49.914-04:00","body":"At Copier Express, we understand the importance of uninterrupted service and security. We are committed to providing reliable copier solutions and ensuring your data remains secure, even in the face of unexpected disruptions. This incident serves as a reminder to review your cybersecurity and insurance policies to ensure comprehensive coverage.","name":"New Page Section","page_id":"3783","position":"7","element_type":"div","element_class":"m-2 p-2"},{"id":3793,"number":"PAG102442","created_at":"2024-07-19T17:10:16.308-04:00","updated_at":"2024-09-09T18:20:02.160-04:00","body":"undefined","name":"New Page Section","page_id":"3783","position":"10","element_type":"div","element_class":"m-2 p-2"},{"id":3794,"number":"PAG102443","created_at":"2024-07-19T17:10:17.305-04:00","updated_at":"2024-09-09T18:19:37.759-04:00","body":"For more information about renting a copier, check out our rental plans. Stay informed and stay secure.","name":"New Page Section","page_id":"3783","position":"10","element_type":"div","element_class":"m-2 p-2"},{"id":3787,"number":"PAG102436","created_at":"2024-07-19T17:08:22.853-04:00","updated_at":"2024-09-09T18:13:37.377-04:00","body":"Diversify Your Security Solutions: Relying on a single provider can be risky. Consider integrating multiple security layers to protect your data.Backup and Disaster Recovery: Ensure you have robust backup and recovery plans to minimize downtime during such incidents.Regular Audits and Updates: Keep your security measures up-to-date and conduct regular audits to identify potential vulnerabilities.","name":"New Page Section","page_id":"3783","position":"4","element_type":"div","element_class":"m-2 p-2"}],"children":[],"docs":[]},{"id":15218,"number":"PAG103369","state":"New","created_at":"2024-08-02T16:11:23.578-04:00","updated_at":"2024-09-09T18:18:56.625-04:00","site":{"id":1185,"number":"SIT100784","created_at":"2024-05-21T14:05:46.631-04:00","updated_at":"2024-09-09T18:29:21.686-04:00","logo":"https://acb-production.s3.amazonaws.com/63oldrhvykghdn7i1y1fzzplx04f?response-content-disposition=inline%3B%20filename%3D%22CopierExpress_logo.png%22%3B%20filename%2A%3DUTF-8%27%27CopierExpress_logo.png&response-content-type=image%2Fpng&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIA2J3PRI2BH6IP5E3H%2F20241121%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20241121T210034Z&X-Amz-Expires=300&X-Amz-SignedHeaders=host&X-Amz-Signature=7efede0d2b6531f69e573288da85914796a8462dd9312c9a378ebe54a13d0b9f","name":"Copier Express","active":"true","domain":"www.copierexpress.com","x_page":"https://x.com/CopierExpress","header_text":"Serving NY | NJ | CT | PA | FL ","home_page_id":"1186","phone_number":"(888) 247-8775","text_primary":"repli-tertiary","youtube_page":"https://www.youtube.com/@copierexpress","linkedin_page":"https://www.linkedin.com/company/copierexpress","primary_color":"[#361f3b]","tertiary_color":"[#7899f7]","text_secondary":"[#7899f7]","secondary_color":"[#d46d4a]","google_analytics_id":"G-N77H582D01"},"active":"true","slug":"contact","name":"Contact Copier Express","parent":{"id":1189,"number":"PAG100788","created_at":"2024-05-21T23:39:44.088-04:00","updated_at":"2024-09-09T17:54:49.452-04:00","name":"About Copier Express","slug":"about","active":"true","site_id":"1185","position":"4","page_type":"Info","parent_id":"1186","meta_title":"About Copier Express | Your Hassle-Free Copier Solution","template_id":"130","banner_image":"https://acb-production.s3.amazonaws.com/d5h119sib02djkte2tqf371h1r9t?response-content-disposition=inline%3B%20filename%3D%22illustration4.png%22%3B%20filename%2A%3DUTF-8%27%27illustration4.png&response-content-type=image%2Fpng&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIA2J3PRI2BH6IP5E3H%2F20241121%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20241121T210034Z&X-Amz-Expires=300&X-Amz-SignedHeaders=host&X-Amz-Signature=d56553f8a6900571f09ece9a9d38c474126e6e6e2f37f73d2b69d81e43b3ffa4","meta_keywords":"About Copier Express, Copier Leasing,Copier Rental, Transparent Pricing, Flexible Terms, Managed Print Services, Document Management, NY Copier Services, NJ Copier Services, CT Copier Services, PA Copier Services, FL Copier Services","meta_description":"Discover Copier Express! 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","name":"New Page Section","page_id":"15218","position":"1","element_type":"contact_form","element_class":"p-4"}],"children":[],"docs":[]},{"id":16815,"number":"PAG104555","state":"New","created_at":"2024-08-20T15:25:06.118-04:00","updated_at":"2024-09-09T18:37:03.815-04:00","site":{"id":1185,"number":"SIT100784","created_at":"2024-05-21T14:05:46.631-04:00","updated_at":"2024-09-09T18:29:21.686-04:00","logo":"https://acb-production.s3.amazonaws.com/63oldrhvykghdn7i1y1fzzplx04f?response-content-disposition=inline%3B%20filename%3D%22CopierExpress_logo.png%22%3B%20filename%2A%3DUTF-8%27%27CopierExpress_logo.png&response-content-type=image%2Fpng&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIA2J3PRI2BH6IP5E3H%2F20241121%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20241121T210034Z&X-Amz-Expires=300&X-Amz-SignedHeaders=host&X-Amz-Signature=7efede0d2b6531f69e573288da85914796a8462dd9312c9a378ebe54a13d0b9f","name":"Copier Express","active":"true","domain":"www.copierexpress.com","x_page":"https://x.com/CopierExpress","header_text":"Serving NY | NJ | CT | PA | FL ","home_page_id":"1186","phone_number":"(888) 247-8775","text_primary":"repli-tertiary","youtube_page":"https://www.youtube.com/@copierexpress","linkedin_page":"https://www.linkedin.com/company/copierexpress","primary_color":"[#361f3b]","tertiary_color":"[#7899f7]","text_secondary":"[#7899f7]","secondary_color":"[#d46d4a]","google_analytics_id":"G-N77H582D01"},"active":"true","slug":"what-are-managed-print-services","name":"What are Managed Print Services?","parent":{"id":3359,"number":"PAG102054","created_at":"2024-07-01T16:58:45.509-04:00","updated_at":"2024-09-09T18:07:13.411-04:00","name":"Blog","slug":"blog","active":"true","site_id":"1185","position":"","page_type":"List","parent_id":"1189","meta_title":"Copier Express Blog | Insights, Tips, and Trends in Office Technology","template_id":"429","meta_keywords":"Copier Blog, Office Technology Insights, Copier Maintenance Tips, Copier Leasing, Office Equipment Trends, Printing Solutions, Document Management, Business Technology, Copier Reviews, Sustainable Printing","meta_description":"Stay updated with the Copier Express Blog. Discover the latest insights, tips, and trends in office technology, copier maintenance, leasing options, and more. Your go-to resource for all things copiers!"},"template":{"id":429,"number":"TEM100399","created_at":"2024-04-06T23:21:04.769-04:00","updated_at":"2024-09-09T17:18:20.943-04:00","html":"{}","name":"Paperfeed","site_id":"427"},"meta_title":"What are Managed Print Services | Copier Express Blog","meta_description":"","page_type":"Info","meta_keywords":"","position":"1","banner_image":"https://acb-production.s3.amazonaws.com/l7p8hoowpuusqw2l66a029pcfkyh?response-content-disposition=inline%3B%20filename%3D%22-eKkLbmeoCzp8Ov5Jg7D-_d23658e4c84f44fc85dfcba6ed8a0456.jpg%22%3B%20filename%2A%3DUTF-8%27%27-eKkLbmeoCzp8Ov5Jg7D-_d23658e4c84f44fc85dfcba6ed8a0456.jpg&response-content-type=image%2Fjpeg&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIA2J3PRI2BH6IP5E3H%2F20241121%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20241121T210034Z&X-Amz-Expires=300&X-Amz-SignedHeaders=host&X-Amz-Signature=cc7eb5b6e6b0840e0b5757ab8c1bfb3b60584c85058c4c9563ae5d81839d3e9d","page_sections":[{"id":16816,"number":"PAG104556","created_at":"2024-08-20T15:26:02.295-04:00","updated_at":"2024-09-09T18:34:20.775-04:00","body":"Managed Print Services, also known as MPS, involves outsourcing the management of your printer fleet or document production to a third party. Companies that rely on their printers to produce vital documents can benefit from MPS. Below, you'll learn more about how MPS works, the benefits of implementing it, and what to consider when selecting your service provider.","name":"New Page Section","page_id":"16815","position":"1","element_type":"p","element_class":"pb-2"},{"id":16839,"number":"PAG104579","created_at":"2024-08-20T15:39:59.803-04:00","updated_at":"2024-09-09T18:37:30.726-04:00","body":"Sustainability Goals","name":"New Page Section","page_id":"16815","position":"23","element_type":"p","element_class":"font-semibold text-xl pb-2"},{"id":16817,"number":"PAG104557","created_at":"2024-08-20T15:26:02.374-04:00","updated_at":"2024-09-09T18:35:43.407-04:00","body":"Key Components of Managed Print Services","name":"New Page Section","page_id":"16815","position":"2","element_type":"p","element_class":"font-semibold text-2xl pb-2 pt-4"},{"id":16818,"number":"PAG104558","created_at":"2024-08-20T15:26:02.510-04:00","updated_at":"2024-09-09T18:36:24.139-04:00","body":"Partnering with a third-party MPS might differ depending on the service provider. However, these print service providers should have some similar components, listed below.","name":"New Page Section","page_id":"16815","position":"3","element_type":"p","element_class":"pb-2"},{"id":16819,"number":"PAG104559","created_at":"2024-08-20T15:26:02.685-04:00","updated_at":"2024-09-09T18:35:56.875-04:00","body":"Needs Assessment","name":"New Page Section","page_id":"16815","position":"4","element_type":"p","element_class":"font-semibold text-xl pb-2"},{"id":16821,"number":"PAG104561","created_at":"2024-08-20T15:26:03.045-04:00","updated_at":"2024-09-09T18:36:10.601-04:00","body":"Supply Replenishment","name":"New Page Section","page_id":"16815","position":"6","element_type":"p","element_class":"font-semibold text-xl pb-2"},{"id":16822,"number":"PAG104562","created_at":"2024-08-20T15:26:03.208-04:00","updated_at":"2024-09-09T18:34:34.335-04:00","body":"The initial supply order will likely involve providing you with adequate equipment for your needs. The right print fleet can make a massive difference in making your employees' lives easier. From there, supply ordering concerns itself with establishing a continuous order system, ensuring you always have supplies like toner, ink, or paper.","name":"New Page Section","page_id":"16815","position":"7","element_type":"p","element_class":"pb-2"},{"id":16823,"number":"PAG104563","created_at":"2024-08-20T15:26:03.374-04:00","updated_at":"2024-09-09T18:35:01.641-04:00","body":"Service and Maintenance","name":"New Page Section","page_id":"16815","position":"8","element_type":"p","element_class":"font-semibold text-xl pb-2"},{"id":16824,"number":"PAG104564","created_at":"2024-08-20T15:26:03.608-04:00","updated_at":"2024-09-09T18:34:48.039-04:00","body":"Businesses that rely on a solid print infrastructure must have continuously available service and maintenance. Service technicians evaluate each case individually and evaluate the replacement of parts or printing devices. A dedicated service technician ensures you can maintain your print volume during peak seasons.","name":"New Page Section","page_id":"16815","position":"9","element_type":"p","element_class":"pb-2"},{"id":16825,"number":"PAG104565","created_at":"2024-08-20T15:26:03.847-04:00","updated_at":"2024-09-09T18:35:28.870-04:00","body":"Print Security Measures","name":"New Page Section","page_id":"16815","position":"10","element_type":"p","element_class":"font-semibold text-xl pb-2"},{"id":16826,"number":"PAG104566","created_at":"2024-08-20T15:26:03.990-04:00","updated_at":"2024-09-09T18:35:15.307-04:00","body":"Modern printers connect directly to your business network, often wirelessly, to ensure you can print from any device. If not addressed adequately, these printers can lead to major security risks. An MPS can establish these network security measures, keeping your network printers from becoming vulnerable spots in your network, even with remote workers.","name":"New Page Section","page_id":"16815","position":"11","element_type":"p","element_class":"pb-2"},{"id":16827,"number":"PAG104567","created_at":"2024-08-20T15:26:04.180-04:00","updated_at":"2024-09-09T18:37:17.377-04:00","body":"Benefits of Implementing MPS","name":"New Page Section","page_id":"16815","position":"12","element_type":"p","element_class":"font-semibold text-2xl pb-2 pt-4"},{"id":16828,"number":"PAG104568","created_at":"2024-08-20T15:26:04.336-04:00","updated_at":"2024-09-09T18:36:50.335-04:00","body":"Outsourcing this component of your business to a print services provider has several benefits, which are listed below.","name":"New Page Section","page_id":"16815","position":"13","element_type":"p","element_class":"pb-2"},{"id":16829,"number":"PAG104569","created_at":"2024-08-20T15:26:04.509-04:00","updated_at":"2024-09-09T18:36:36.555-04:00","body":"Cost Reduction","name":"New Page Section","page_id":"16815","position":"14","element_type":"p","element_class":"font-semibold text-xl pb-2"},{"id":16820,"number":"PAG104560","created_at":"2024-08-20T15:26:02.850-04:00","updated_at":"2024-09-09T18:39:38.147-04:00","body":"The first stage of implementing an MPS into your business is a thorough needs assessment. The MPS examines your current printer fleet and operational needs and recommends changes based on the results. A needs assessment helps your company maintain a secure, streamlined workflow.","name":"New Page Section","page_id":"16815","position":"5","element_type":"p","element_class":"pb-2"},{"id":16831,"number":"PAG104571","created_at":"2024-08-20T15:39:58.340-04:00","updated_at":"2024-09-09T18:39:50.755-04:00","body":"Whether large or small, document operations face the risk of paper waste and energy consumption, which can lead to high printing costs. By outsourcing this component of your business to third parties, you can save money on your print operations.","name":"New Page Section","page_id":"16815","position":"15","element_type":"p","element_class":"pb-2"},{"id":16832,"number":"PAG104572","created_at":"2024-08-20T15:39:58.539-04:00","updated_at":"2024-09-09T18:40:04.374-04:00","body":"Managed printing services house teams of experts when it comes to device management and all sorts of print jobs. Leveraging the expertise of an MPS will help avoid common cost savings pitfalls associated with document-based business processes. The costs of paper, supplies, and equipment can add up. With an MPS, you can avoid higher printing costs.","name":"New Page Section","page_id":"16815","position":"16","element_type":"p","element_class":"pb-2"},{"id":16833,"number":"PAG104573","created_at":"2024-08-20T15:39:58.887-04:00","updated_at":"2024-09-09T18:40:19.931-04:00","body":"Increased Efficiency","name":"New Page Section","page_id":"16815","position":"17","element_type":"p","element_class":"font-semibold text-xl pb-2"},{"id":16834,"number":"PAG104574","created_at":"2024-08-20T15:39:58.914-04:00","updated_at":"2024-09-09T18:41:02.875-04:00","body":"Managing an entire print fleet involves many potential points of inefficiency. Without the right understanding of your equipment, you might waste a lot of time waiting for print jobs or dealing with slow response times.","name":"New Page Section","page_id":"16815","position":"18","element_type":"p","element_class":"pb-2"},{"id":16835,"number":"PAG104575","created_at":"2024-08-20T15:39:59.085-04:00","updated_at":"2024-09-09T18:41:32.056-04:00","body":"By relying on an MPS, you can avoid common delays experienced in the print environment. For example, having a series of employees waiting in line for machines to print out documents is a waste of time. Through an MPS, you can find an elegant solution that avoids network slowdowns and similar interruptions.","name":"New Page Section","page_id":"16815","position":"19","element_type":"p","element_class":"pb-2"},{"id":16836,"number":"PAG104576","created_at":"2024-08-20T15:39:59.252-04:00","updated_at":"2024-09-09T18:38:26.111-04:00","body":"Enhanced Security","name":"New Page Section","page_id":"16815","position":"20","element_type":"p","element_class":"font-semibold text-xl pb-2"},{"id":16837,"number":"PAG104577","created_at":"2024-08-20T15:39:59.529-04:00","updated_at":"2024-09-09T18:38:39.600-04:00","body":"The IoT, or the Internet of Things, represents a major potential security issue when it comes to printer IT. Beyond that, there's also the problem of document security, which concerns the placement of your printing equipment as well as access levels.","name":"New Page Section","page_id":"16815","position":"21","element_type":"p","element_class":"pb-2"},{"id":16838,"number":"PAG104578","created_at":"2024-08-20T15:39:59.627-04:00","updated_at":"2024-09-09T18:39:10.991-04:00","body":"A good MPS knows about these problems and provides solutions through a deep knowledge of the most secure printers and network infrastructure that will keep them safe. This infrastructure is also concerned with the positioning of those printers. This way, you can keep your printers secure when printing sensitive documentation.","name":"New Page Section","page_id":"16815","position":"22","element_type":"p","element_class":"pb-2"},{"id":16840,"number":"PAG104580","created_at":"2024-08-20T15:39:59.966-04:00","updated_at":"2024-09-09T18:37:57.891-04:00","body":"Having a large number of print devices can ultimately be a drain on the environment. After all, even small printing operations can create a lot of paper waste, and there's also the matter of energy consumption.","name":"New Page Section","page_id":"16815","position":"24","element_type":"p","element_class":"pb-2"},{"id":16842,"number":"PAG104582","created_at":"2024-08-20T15:40:00.456-04:00","updated_at":"2024-09-09T18:37:44.314-04:00","body":"Pushing toward sustainable work has a dual benefit: saving both money and waste. An MPS helps you understand how you can adopt these practices yourself.","name":"New Page Section","page_id":"16815","position":"25","element_type":"p","element_class":"pb-2"},{"id":16843,"number":"PAG104583","created_at":"2024-08-20T15:40:00.746-04:00","updated_at":"2024-09-09T18:41:17.368-04:00","body":"Importance of Effective Print Management","name":"New Page Section","page_id":"16815","position":"26","element_type":"p","element_class":"font-semibold text-2xl pb-2 pt-4"},{"id":16844,"number":"PAG104584","created_at":"2024-08-20T15:40:01.044-04:00","updated_at":"2024-09-09T18:40:47.053-04:00","body":"Managed print services (MPS) offer numerous advantages for businesses looking to optimize their printing needs. By leveraging MPS, organizations can effectively manage their print volume, accurately track costs, and prepare for busy periods. Copier Express provides access to high-quality printers and copiers that enhance operational efficiency and eliminate the frustrations of unreliable equipment.","name":"New Page Section","page_id":"16815","position":"27","element_type":"p","element_class":"pb-2"},{"id":16848,"number":"PAG104588","created_at":"2024-08-20T15:50:33.494-04:00","updated_at":"2024-09-09T18:38:12.556-04:00","body":"FAQs","name":"New Page Section","page_id":"16815","position":"30","element_type":"div","element_class":"font-semibold text-2xl pb-2 pt-4"},{"id":16846,"number":"PAG104586","created_at":"2024-08-20T15:50:32.734-04:00","updated_at":"2024-09-09T18:39:24.621-04:00","body":"How does MPS save my organization money?","name":"New Page Section","page_id":"16815","position":"31","element_type":"div","element_class":"font-semibold text-xl pb-2"},{"id":16884,"number":"PAG104624","created_at":"2024-08-21T16:10:21.612-04:00","updated_at":"2024-09-09T18:40:33.532-04:00","body":"Is MPS suitable for remote work environments?","name":"New Page Section","page_id":"16815","position":"41","element_type":"div","element_class":"font-semibold text-xl pb-2"},{"id":16845,"number":"PAG104585","created_at":"2024-08-20T15:50:32.453-04:00","updated_at":"2024-09-09T18:42:00.558-04:00","body":"Moreover, MPS's remote printing capabilities ensure secure access to printing resources regardless of location. Overall, Copier Express delivers these services in a transparent, straightforward, and honest manner, helping business owners focus on growth while confidently managing their printing needs.","name":"New Page Section","page_id":"16815","position":"29","element_type":"div","element_class":"pb-2"},{"id":16873,"number":"PAG104613","created_at":"2024-08-21T16:07:04.076-04:00","updated_at":"2024-09-09T18:44:21.943-04:00","body":"Can MPS improve our security?","name":"New Page Section","page_id":"16815","position":"33","element_type":"div","element_class":"font-semibold text-xl pb-2"},{"id":16874,"number":"PAG104614","created_at":"2024-08-21T16:07:04.300-04:00","updated_at":"2024-09-09T18:44:09.322-04:00","body":"Yes, MPS can significantly enhance print security. With features such as secure print release and user authentication, MPS ensures that sensitive documents are not left unattended in output trays. Additionally, MPS providers can help implement network security measures to protect all print devices from unauthorized access and potential data breaches.","name":"New Page Section","page_id":"16815","position":"34","element_type":"div","element_class":"pb-2"},{"id":16875,"number":"PAG104615","created_at":"2024-08-21T16:07:04.615-04:00","updated_at":"2024-09-09T18:44:34.407-04:00","body":"What types of businesses benefit from MPS?","name":"New Page Section","page_id":"16815","position":"35","element_type":"div","element_class":"font-semibold text-xl pb-2"},{"id":16876,"number":"PAG104616","created_at":"2024-08-21T16:07:04.930-04:00","updated_at":"2024-09-09T18:43:11.228-04:00","body":"Managed print services can benefit a wide array of businesses, from small startups to large enterprises. Industries that typically see substantial advantages include healthcare, legal, finance, education, and manufacturing. Any organization that relies heavily on printing, whether for documents, reports, or marketing materials, can improve efficiency and reduce costs through an MPS solution.","name":"New Page Section","page_id":"16815","position":"36","element_type":"div","element_class":"pb-2"},{"id":16877,"number":"PAG104617","created_at":"2024-08-21T16:07:05.181-04:00","updated_at":"2024-09-09T18:43:24.838-04:00","body":"What’s the difference between MPS and traditional printing services?","name":"New Page Section","page_id":"16815","position":"37","element_type":"div","element_class":"font-semibold text-xl pb-2"},{"id":16878,"number":"PAG104618","created_at":"2024-08-21T16:07:05.477-04:00","updated_at":"2024-09-09T18:43:40.209-04:00","body":"The primary difference between managed print services and traditional printing services lies in the level of management and support. Traditional printing often involves a \"break-fix\" approach, where problems are addressed as they arise, leading to downtime and inefficiency. In contrast, MPS is proactive, focusing on optimizing the print environment, minimizing costs, and ensuring that all aspects of printing—hardware, supplies, maintenance, and support—are handled seamlessly.","name":"New Page Section","page_id":"16815","position":"38","element_type":"div","element_class":"pb-2"},{"id":16879,"number":"PAG104619","created_at":"2024-08-21T16:07:05.720-04:00","updated_at":"2024-09-09T18:43:56.008-04:00","body":"Will MPS integrate with our existing systems?","name":"New Page Section","page_id":"16815","position":"39","element_type":"div","element_class":"font-semibold text-xl pb-2"},{"id":16880,"number":"PAG104620","created_at":"2024-08-21T16:10:20.961-04:00","updated_at":"2024-09-09T18:45:01.642-04:00","body":"Absolutely! Managed print services are well-suited for remote work environments. With capabilities like cloud printing, mobile printing apps, and secure document access from any device, MPS ensures that employees can efficiently and securely print, regardless of their location. This flexibility is particularly valuable in today’s working landscape, where hybrid and remote work options have become standard.","name":"New Page Section","page_id":"16815","position":"42","element_type":"div","element_class":"pb-2"},{"id":16881,"number":"PAG104621","created_at":"2024-08-21T16:10:21.145-04:00","updated_at":"2024-09-09T18:45:15.321-04:00","body":"What factors should we consider when choosing an MPS provider?","name":"New Page Section","page_id":"16815","position":"43","element_type":"div","element_class":"font-semibold text-xl pb-2"},{"id":16882,"number":"PAG104622","created_at":"2024-08-21T16:10:21.257-04:00","updated_at":"2024-09-09T18:45:27.676-04:00","body":"When selecting an MPS provider, consider their experience and reputation in the industry, their ability to customize services to meet your needs, the range of devices they offer, and their commitment to sustainable practices. Additionally, assess their customer support capabilities, technology integration options, and handling of security measures. Reviews, case studies, and referrals can also help you determine the best fit for your organization.","name":"New Page Section","page_id":"16815","position":"44","element_type":"div","element_class":"pb-2"},{"id":16885,"number":"PAG104625","created_at":"2024-08-21T16:13:29.405-04:00","updated_at":"2024-09-09T18:45:41.282-04:00","body":"How often should we reevaluate our MPS arrangement?","name":"New Page Section","page_id":"16815","position":"46","element_type":"div","element_class":"font-semibold text-xl pb-2"},{"id":16886,"number":"PAG104626","created_at":"2024-08-21T16:13:29.978-04:00","updated_at":"2024-09-09T18:45:54.967-04:00","body":"It’s advisable to reevaluate your managed print services arrangement at least once a year or whenever there are significant changes in your organization, such as growth, shifts in technology, or changes in printing needs. Regular assessments help ensure that the services continue to provide value, align with your business goals, and adapt to evolving workflows. Engaging in ongoing discussions with your MPS provider can also foster a collaborative relationship that encourages continuous improvement.","name":"New Page Section","page_id":"16815","position":"46","element_type":"div","element_class":"pb-2"},{"id":16841,"number":"PAG104581","created_at":"2024-08-20T15:40:00.396-04:00","updated_at":"2024-09-09T18:38:53.320-04:00","body":"If you're concerned about your environmental or cost impact, an MPS can help you meet your sustainability goals and provide you with knowledge of the most energy-efficient printers. Establishing more efficient processes, which is part of what an MPS also does, can help you avoid situations that waste your supplies.","name":"New Page Section","page_id":"16815","position":"24","element_type":"p","element_class":"pb-2"},{"id":16847,"number":"PAG104587","created_at":"2024-08-20T15:50:33.136-04:00","updated_at":"2024-09-09T18:41:45.663-04:00","body":"With MPS, businesses can automate supply orders, reducing the burden on their IT departments and ensuring that they always have the necessary materials. Additionally, the transparency in costs and streamlined vendor relations allow for effective budgeting and planning. Copier Express also supports companies through training and on-site technical support, ensuring that staff are well-equipped to utilize the printing equipment efficiently.","name":"New Page Section","page_id":"16815","position":"28","element_type":"div","element_class":"pb-2"},{"id":16849,"number":"PAG104589","created_at":"2024-08-20T15:50:33.869-04:00","updated_at":"2024-09-09T18:42:57.684-04:00","body":"MPS can save money through various methods: consolidating print devices, automating supply management, and implementing transparent cost-per-page billing models. Reduced paper waste, lower energy bills, and the elimination of obsolete or underutilized equipment also contribute to cost savings. Moreover, with centralized monitoring, businesses can better track printing habits and identify areas to cut unnecessary expenses.","name":"New Page Section","page_id":"16815","position":"32","element_type":"div","element_class":"pb-2"},{"id":16883,"number":"PAG104623","created_at":"2024-08-21T16:10:21.437-04:00","updated_at":"2024-09-09T18:44:47.938-04:00","body":"Yes, managed print services can generally be integrated with existing systems and workflows. A reputable MPS provider will work closely with your IT team to ensure compatibility with current software, networks, and security protocols. This integration facilitates smoother operations and minimizes disruptions, allowing for seamless access to print resources while maintaining security protocols.","name":"New Page Section","page_id":"16815","position":"40","element_type":"div","element_class":"pb-2"}],"children":[],"docs":[]},{"id":3441,"number":"PAG102136","state":"New","created_at":"2024-07-10T01:00:35.126-04:00","updated_at":"2024-09-09T18:04:04.329-04:00","site":{"id":1185,"number":"SIT100784","created_at":"2024-05-21T14:05:46.631-04:00","updated_at":"2024-09-09T18:29:21.686-04:00","logo":"https://acb-production.s3.amazonaws.com/63oldrhvykghdn7i1y1fzzplx04f?response-content-disposition=inline%3B%20filename%3D%22CopierExpress_logo.png%22%3B%20filename%2A%3DUTF-8%27%27CopierExpress_logo.png&response-content-type=image%2Fpng&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIA2J3PRI2BH6IP5E3H%2F20241121%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20241121T210034Z&X-Amz-Expires=300&X-Amz-SignedHeaders=host&X-Amz-Signature=7efede0d2b6531f69e573288da85914796a8462dd9312c9a378ebe54a13d0b9f","name":"Copier Express","active":"true","domain":"www.copierexpress.com","x_page":"https://x.com/CopierExpress","header_text":"Serving NY | NJ | CT | PA | FL ","home_page_id":"1186","phone_number":"(888) 247-8775","text_primary":"repli-tertiary","youtube_page":"https://www.youtube.com/@copierexpress","linkedin_page":"https://www.linkedin.com/company/copierexpress","primary_color":"[#361f3b]","tertiary_color":"[#7899f7]","text_secondary":"[#7899f7]","secondary_color":"[#d46d4a]","google_analytics_id":"G-N77H582D01"},"active":"true","slug":"choosing-the-right-copier","name":"How to Choose a Copier: an quick intro to choosing a copier for noobs","parent":{"id":3359,"number":"PAG102054","created_at":"2024-07-01T16:58:45.509-04:00","updated_at":"2024-09-09T18:07:13.411-04:00","name":"Blog","slug":"blog","active":"true","site_id":"1185","position":"","page_type":"List","parent_id":"1189","meta_title":"Copier Express Blog | Insights, Tips, and Trends in Office Technology","template_id":"429","meta_keywords":"Copier Blog, Office Technology Insights, Copier Maintenance Tips, Copier Leasing, Office Equipment Trends, Printing Solutions, Document Management, Business Technology, Copier Reviews, Sustainable Printing","meta_description":"Stay updated with the Copier Express Blog. Discover the latest insights, tips, and trends in office technology, copier maintenance, leasing options, and more. Your go-to resource for all things copiers!"},"template":{"id":429,"number":"TEM100399","created_at":"2024-04-06T23:21:04.769-04:00","updated_at":"2024-09-09T17:18:20.943-04:00","html":"{}","name":"Paperfeed","site_id":"427"},"meta_title":"Choosing the Right Copier | a complete copier buying guide","meta_description":"","page_type":"Info","meta_keywords":"","position":"1","page_sections":[{"id":3442,"number":"PAG102137","created_at":"2024-07-10T01:05:34.723-04:00","updated_at":"2024-09-09T17:37:12.590-04:00","body":"Choosing a copier can feel like shooting darts at the mirror.","name":"How to choose a copier","page_id":"3441","position":"1","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 px-2 font-semibold"},{"id":3443,"number":"PAG102138","created_at":"2024-07-10T01:10:54.949-04:00","updated_at":"2024-09-09T17:46:18.314-04:00","body":"Are you drowning in a sea of options, unsure if you need a basic machine or a high-tech marvel that will get your dry cleaners and make you a coffee too? Maybe you’re trying to balance cutting-edge features with a budget that demands practicality. Environmental concerns, service reliability, and spatial considerations only add to the complexity. Add conflicting advice and pushy sales tactics to the mix, and it can be overwhelming. Fear not! We made this guide with you in mind, weather you’ve done this 100 times (that’s a lot) or your a complete noob to this- you should feel somewhat less confused after reading this.","name":"How to choose a copier","page_id":"3441","position":"2","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 px-2"},{"id":3465,"number":"PAG102160","created_at":"2024-07-11T11:19:37.161-04:00","updated_at":"2024-09-09T18:02:57.440-04:00","body":"Next lets talk about functionality","name":"New Page Section","page_id":"3441","position":"6","element_type":"div","element_class":"my-2 px-2 font-semibold"},{"id":3466,"number":"PAG102161","created_at":"2024-07-11T11:19:37.822-04:00","updated_at":"2024-09-09T18:04:58.667-04:00","body":"To color copiers or to not color copier, thats the question.","name":"New Page Section","page_id":"3441","position":"9","element_type":"div","element_class":"my-2 px-2 font-semibold"},{"id":3461,"number":"PAG102156","created_at":"2024-07-10T17:28:16.324-04:00","updated_at":"2024-09-09T18:10:46.259-04:00","body":"Volume Requirements, how much do you actually print?","name":"New Page Section","page_id":"3441","position":"4","element_type":"div","element_class":"my-2 px-2 font-semibold"},{"id":3460,"number":"PAG102155","created_at":"2024-07-10T17:28:13.174-04:00","updated_at":"2024-09-09T18:12:43.246-04:00","body":"Start with Assessing Your Needs","name":"New Page Section","page_id":"3441","position":"3","element_type":"div","element_class":"my-2 px-2 font-semibold"},{"id":3464,"number":"PAG102159","created_at":"2024-07-11T11:19:33.818-04:00","updated_at":"2024-09-09T18:17:47.697-04:00","body":"Apps, Workflows and Security","name":"New Page Section","page_id":"3441","position":"11","element_type":"div","element_class":"my-2 px-2 font-semibold"},{"id":3459,"number":"PAG102154","created_at":"2024-07-10T17:28:13.127-04:00","updated_at":"2024-09-09T18:17:19.754-04:00","body":"We can break this up in 3 basic categories, low medium and high volume. We can get an idea of which one of these categories we fall into knowing how much you print, if you are replacing an existing copier you might already know this but if this copier is for consolidating a few smaller printers a good way to find out is to see how much paper you use each month, while this isn't exact its a good starting point, if however the copier is for a new office things can be a little trickier, which is why it may make more sense for new business to rent a copier that allows for more flexible terms than traditional leases that have fixed lock in period which can be very hard to get out of if not impossible.","name":"New Page Section","page_id":"3441","position":"5","element_id":"undefined","element_type":"div","element_class":"my-2 px-2"},{"id":3467,"number":"PAG102162","created_at":"2024-07-11T11:19:38.350-04:00","updated_at":"2024-09-09T18:19:23.704-04:00","body":"One of if not the biggest question business are faced with is whether to get a color copier or black and white only. The main concern with color is obviously cost, however today the difference between color and black and white is not that great for example we offer plans where the cost of renting a color copier is only marginally higher that a comparable black and white only device. another consideration with regards to color or black and white is environmental impact, since color copiers use 4 colors cyan, magenta, yellow and black that means 4 of everything so that mean 4 times the waste 4 times the packaging. ","name":"New Page Section","page_id":"3441","position":"10","element_type":"div","element_class":"my-2 px-2"," white only. The main concern with color is obviously cost, however today the difference between color and black and white is not that great for example we offer plans where the cost of renting a color copier is only marginally higher that a comparable black and white only device. another consideration with regards to color or black and white is environmental impact, since color copiers use 4 colors cyan, magenta, yellow and black that means 4 of everything so that mean 4 times the waste 4 times the packaging. ":""," white only. The main concern with color is obviously cost, however today the difference between color and black and white is not that great for example we offer plans where the cost of renting a color copier is only marginally higher that a comparable black and white only device. another consideration with regards to color or black and white is environmental impact, since color copiers use 4 colors cyan, magenta, yellow and black that means 4 of everything so that mean 4 times the waste 4 times the packaging. ":""},{"id":3468,"number":"PAG102163","created_at":"2024-07-11T11:19:38.848-04:00","updated_at":"2024-09-09T18:17:07.225-04:00","body":"In conclusion choosing the right copier involves assessing your specific needs, evaluating features, considering costs, and ensuring the machine fits your space and future growth plans. By carefully weighing these factors, you can select a copier that enhances your business efficiency and productivity while addressing environmental and service reliability concerns.","name":"New Page Section","page_id":"3441","position":"12","element_type":"div","element_class":"my-2 px-2"},{"id":3462,"number":"PAG102157","created_at":"2024-07-10T17:30:21.124-04:00","updated_at":"2024-09-09T18:11:57.171-04:00","body":"Almost all modern copiers today are what is knows as multifunctional devices or multifunctional printers or MFD/MFP for short, which basically means that they will all have the ability to Copy, Print and Scan and in some cases Fax as well. Back in the day most offices had them as 3 separate devices but those days are long gone and today that can be considered as the standard for all devices to be equipped all the basic functionality except for fax which will usually be optional.
In addition to the standard functionality most commercial copiers will also be equipped standard features like a duplex printing, automatic document feeder (ADF), multiple paper trays, network and wifi enabled. The real difference is not just what features it has but how those \"same\" features on other copiers compare.","name":"New Page Section","page_id":"3441","position":"7","element_type":"div","element_class":"my-2 px-2"},{"id":3463,"number":"PAG102158","created_at":"2024-07-11T10:39:17.857-04:00","updated_at":"2024-09-09T18:19:10.146-04:00","body":"Connectivity:Enables multiple users to connect and print from different devices.Mobile Printing:Supports printing from mobile devices, enhancing flexibility.Security Features:Look for copiers with robust security measures to protect sensitive information.3. Budget and Cost ConsiderationsInitial Cost vs. Long-Term Savings:Weigh the initial purchase or leasing cost against potential long-term savings on maintenance and supplies.Total Cost of Ownership (TCO):Consider the TCO, including consumables (toner, paper), maintenance, and energy consumption.Leasing vs. Buying:Leasing: Lower upfront costs, regular upgrades, and maintenance included.Buying: Higher initial cost but potential long-term savings and ownership benefits.4. Space and LocationSize and Placement:Ensure the copier fits in your designated space without obstructing workflows.Accessibility:Place the copier in a central location accessible to all users.5. Brand and Vendor ReputationReliability:Choose a reputable brand known for reliability and excellent customer support.Service and Support:Opt for vendors offering robust service and maintenance plans.User Reviews and Recommendations:Research user reviews and seek recommendations from other businesses.6. Environmental and Service ConcernsEco-Friendly Features:Look for copiers with energy-efficient modes and options for reducing paper waste, contributing to your sustainability goals.Service Reliability:Ensure the vendor provides reliable maintenance and prompt service to minimize downtime and keep your operations running smoothly.","name":"New Page Section","page_id":"3441","position":"11","element_id":"undefined","element_type":"div","element_class":"my-2 px-2"}],"children":[],"docs":[]},{"id":3446,"number":"PAG102141","state":"New","created_at":"2024-07-10T12:22:49.689-04:00","updated_at":"2024-09-09T18:51:20.234-04:00","site":{"id":1185,"number":"SIT100784","created_at":"2024-05-21T14:05:46.631-04:00","updated_at":"2024-09-09T18:29:21.686-04:00","logo":"https://acb-production.s3.amazonaws.com/63oldrhvykghdn7i1y1fzzplx04f?response-content-disposition=inline%3B%20filename%3D%22CopierExpress_logo.png%22%3B%20filename%2A%3DUTF-8%27%27CopierExpress_logo.png&response-content-type=image%2Fpng&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=AKIA2J3PRI2BH6IP5E3H%2F20241121%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20241121T210034Z&X-Amz-Expires=300&X-Amz-SignedHeaders=host&X-Amz-Signature=7efede0d2b6531f69e573288da85914796a8462dd9312c9a378ebe54a13d0b9f","name":"Copier Express","active":"true","domain":"www.copierexpress.com","x_page":"https://x.com/CopierExpress","header_text":"Serving NY | NJ | CT | PA | FL ","home_page_id":"1186","phone_number":"(888) 247-8775","text_primary":"repli-tertiary","youtube_page":"https://www.youtube.com/@copierexpress","linkedin_page":"https://www.linkedin.com/company/copierexpress","primary_color":"[#361f3b]","tertiary_color":"[#7899f7]","text_secondary":"[#7899f7]","secondary_color":"[#d46d4a]","google_analytics_id":"G-N77H582D01"},"active":"true","slug":"copier-lease-vs-rent","name":"Copier Leases vs Copier Rentals","parent":{"id":3359,"number":"PAG102054","created_at":"2024-07-01T16:58:45.509-04:00","updated_at":"2024-09-09T18:07:13.411-04:00","name":"Blog","slug":"blog","active":"true","site_id":"1185","position":"","page_type":"List","parent_id":"1189","meta_title":"Copier Express Blog | Insights, Tips, and Trends in Office Technology","template_id":"429","meta_keywords":"Copier Blog, Office Technology Insights, Copier Maintenance Tips, Copier Leasing, Office Equipment Trends, Printing Solutions, Document Management, Business Technology, Copier Reviews, Sustainable Printing","meta_description":"Stay updated with the Copier Express Blog. Discover the latest insights, tips, and trends in office technology, copier maintenance, leasing options, and more. Your go-to resource for all things copiers!"},"template":{"id":429,"number":"TEM100399","created_at":"2024-04-06T23:21:04.769-04:00","updated_at":"2024-09-09T17:18:20.943-04:00","html":"{}","name":"Paperfeed","site_id":"427"},"meta_title":"Copier Lease or Rental: Comparing Options | Copier Express Blog","meta_description":"Unsure whether to lease or rent a copier for your business? Explore the pros and cons of both options with Copier Express. Find out which choice suits your needs, whether you’re looking for flexibility or long-term savings. Read more to make an informed decision.","page_type":"Home","meta_keywords":"Copier Lease vs Rent, Copier Leasing, Copier Rental, Copier Express, Copier Solutions, Business Copier Options, Office Copiers, Lease vs Rent Copiers","position":"1","page_sections":[{"id":3450,"number":"PAG102145","created_at":"2024-07-10T15:51:54.045-04:00","updated_at":"2024-09-09T17:35:29.296-04:00","body":"When considering office equipment, it's important to weigh the advantages and disadvantages of leasing versus buying, including tax benefits, financial advantages, and technology upgrades.","name":"New Page Section","page_id":"3446","position":"2","element_type":"div","element_class":"mx-2 py-2"},{"id":3453,"number":"PAG102148","created_at":"2024-07-10T15:55:15.111-04:00","updated_at":"2024-09-09T17:59:00.417-04:00","body":"Copier Leasing Pros: • Lower Monthly Payments: Leasing usually has lower monthly payments. • Access to Latest Technology: Leasing allows you to upgrade to newer models at the end of your lease term. • Tax Benefits: Lease payments can be written off as business expenses. • Maintenance Included: Many leases include maintenance services, reducing downtime and repair costs.","name":"New Page Section","page_id":"3446","position":"6","element_type":"div","element_class":"mx-2 py-2"},{"id":3452,"number":"PAG102147","created_at":"2024-07-10T15:54:51.161-04:00","updated_at":"2024-09-09T18:00:23.987-04:00","body":"What is a Copier Rental? A copier rental is a more flexible arrangement where you rent a copier on a short-term basis, usually month-to-month. Rentals are ideal for temporary projects or businesses needing immediate, short-term solutions. They offer the convenience of no long-term commitment and can be canceled at any time, though they generally come with higher monthly costs compared to leasing. ","name":"New Page Section","page_id":"3446","position":"5","element_type":"div","element_class":"mx-2 py-2"},{"id":3456,"number":"PAG102151","created_at":"2024-07-10T16:02:15.199-04:00","updated_at":"2024-09-09T18:01:33.940-04:00","body":"Conclusion Both leasing and renting copiers have their unique advantages. By assessing your business requirements, budget, and long-term goals, you can choose the option that best fits your needs. Copier Express offers both leasing and rental solutions, ensuring you find the perfect copier setup for your business.","name":"New Page Section","page_id":"3446","position":"111","element_type":"div","element_class":"mx-2 py-2"},{"id":3451,"number":"PAG102146","created_at":"2024-07-10T15:54:20.510-04:00","updated_at":"2024-09-09T18:00:49.959-04:00","body":"What is a Copier Lease? A copier lease is a contract where you pay a monthly fee to use a copier for a set term, usually 3 to 5 years. Leasing includes maintenance and allows for equipment upgrades at the end of the lease term. It’s a long term commitment, good for businesses looking for stability and latest technology without a big upfront cost. Note: Businesses under 3 years old won’t get approved for a lease due to credit requirements.","name":"New Page Section","page_id":"3446","position":"4","element_type":"div","element_class":"mx-2 py-2"},{"id":3455,"number":"PAG102150","created_at":"2024-07-10T16:01:43.972-04:00","updated_at":"2024-09-09T18:02:31.314-04:00","body":"Which is Best for Your Business? The choice between leasing and renting a copier depends on your business needs:

Long-Term Stability: If you have stable, long-term copier needs and prefer lower monthly payments, leasing might be the better option.
Short-Term Projects: If you have temporary projects or prefer not to commit long-term, renting provides flexibility and ease of cancellation.

","name":"New Page Section","page_id":"3446","position":"10","element_type":"div","element_class":"mx-2 py-2"},{"id":3447,"number":"PAG102142","created_at":"2024-07-10T12:25:24.523-04:00","updated_at":"2024-09-09T18:05:25.997-04:00","body":"Copier Lease vs Rent: Which is Right for Your Business? Choosing between leasing and renting a commercial copier can be tough. Both have their pros, but understanding the differences will help you make the best decision for your business.","name":"Which is right for your business?","page_id":"3446","position":"1","parent_id":"","element_id":"","element_type":"div","element_class":"p-2 mt-4 font-semibold text-xl"},{"id":3499,"number":"PAG102194","created_at":"2024-07-13T23:47:35.079-04:00","updated_at":"2024-09-09T18:12:14.090-04:00","body":"Quick Answer: • Copier Rental: Good for new businesses, those planning to retire soon or businesses with big changes (like getting a loan or selling). • Copier Lease: Better for established businesses with stable needs and no big changes on the horizon.","name":"New Page Section","page_id":"3446","position":"3","element_type":"div","element_class":"mx-2 py-2"},{"id":3454,"number":"PAG102149","created_at":"2024-07-10T16:01:14.438-04:00","updated_at":"2024-09-09T18:13:51.936-04:00","body":"Copier Renting Pros:

Flexibility: Renting is ideal for short-term needs or projects, offering more flexibility.
No Long-Term Commitment: Rental agreements are typically month-to-month, allowing you to cancel anytime
Immediate Availability: Renting can be a quick solution for immediate needs without a lengthy approval process.

","name":"New Page Section","page_id":"3446","position":"8","element_type":"div","element_class":"mx-2 py-2"},{"id":16986,"number":"PAG104726","created_at":"2024-08-28T13:39:35.382-04:00","updated_at":"2024-09-09T18:50:10.315-04:00","body":"No, a copier lease is a fixed contract that you agree to pay for the duration of the term and cannot be terminated before the end of the contract.","name":"New Page Section","page_id":"3446","position":"14","element_type":"div","element_class":"mx-2 py-2"},{"id":3811,"number":"PAG102460","created_at":"2024-07-22T08:57:52.927-04:00","updated_at":"2024-09-09T18:42:16.966-04:00","body":"Copier Renting Cons:

Higher Monthly Costs: Renting often comes with higher monthly payments compared to leasing.
Limited Customization: Rental agreements may offer fewer customization options for your copier needs.
No Ownership Option: Renting does not provide an option to purchase the equipment at the end of the term.

","name":"New Page Section","page_id":"3446","position":"9","element_type":"div","element_class":"mx-2 py-2"},{"id":16983,"number":"PAG104723","created_at":"2024-08-28T13:33:06.694-04:00","updated_at":"2024-09-09T18:51:34.782-04:00","body":"Is it cheaper to lease or to rent?","name":"","page_id":"3446","position":"11","element_type":"div","element_class":"mx-2 py-2 text-lg font-semibold "},{"id":16984,"number":"PAG104724","created_at":"2024-08-28T13:33:08.672-04:00","updated_at":"2024-09-09T18:52:09.366-04:00","body":"Typically leases will be a little cheaper depending on the term of the leases longer leases will be cheaper and shorter leases will be around the same price as a rental or a little cheaper.","name":"New Page Section","page_id":"3446","position":"12","element_type":"div","element_class":"mx-2 py-2"},{"id":16985,"number":"PAG104725","created_at":"2024-08-28T13:33:09.454-04:00","updated_at":"2024-09-09T20:57:58.508-04:00","body":"Can I terminate my copier lease early?","name":"New Page Section","page_id":"3446","position":"13","element_type":"div","element_class":"mx-2 py-2 text-lg font-semibold"},{"id":3810,"number":"PAG102459","created_at":"2024-07-22T08:57:50.970-04:00","updated_at":"2024-09-09T18:42:43.925-04:00","body":"Copier Leasing Cons:

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These copiers are perfect for businesses that require vibrant, professional color printing.","name":"A4 Color Copiers: ","page_id":"16633","position":"6","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 ms-4"},{"id":16642,"number":"PAG104382","created_at":"2024-08-13T17:46:49.510-04:00","updated_at":"2024-09-09T18:28:54.569-04:00","body":"Customizable Features and Options:","name":"Customizable Features and Options","page_id":"16633","position":"8","parent_id":"","element_id":"","element_type":"h3","element_class":"my-2 py-2 font-semibold"},{"id":16644,"number":"PAG104384","created_at":"2024-08-13T17:46:49.850-04:00","updated_at":"2024-09-09T18:29:08.151-04:00","body":"Finishers: For businesses that need finishing options like stapling or booklet-making, adding a finisher to your copier will increase the lease price, but it’s a worthwhile investment for producing professional-grade documents.","name":"Finishers","page_id":"16633","position":"10","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 ms-4"},{"id":16646,"number":"PAG104386","created_at":"2024-08-13T17:46:50.233-04:00","updated_at":"2024-09-09T18:28:24.214-04:00","body":"Software Applications: Improve productivity with software apps that integrate with your existing systems. Whether it’s for document management or cloud printing, these apps can be added to your lease for a customized solution.","name":"Software Applications","page_id":"16633","position":"12","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 ms-4"},{"id":16647,"number":"PAG104387","created_at":"2024-08-13T17:46:50.410-04:00","updated_at":"2024-09-09T18:27:38.220-04:00","body":"Lease Term:","name":"Lease Term","page_id":"16633","position":"13","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 font-semibold"},{"id":16641,"number":"PAG104381","created_at":"2024-08-13T17:46:49.408-04:00","updated_at":"2024-09-09T18:29:35.259-04:00","body":"Office and Production Copiers: For larger operations, we offer a range of office and production copiers, with leasing costs ranging from $100 to $2,000 per month, depending on the machine's capabilities and features.d","name":"Office and Production Copiers","page_id":"16633","position":"7","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 ms-4"},{"id":16649,"number":"PAG104389","created_at":"2024-08-13T17:50:58.918-04:00","updated_at":"2024-09-09T18:30:18.762-04:00","body":"Uniform Pricing Across Locations:","name":"Uniform Pricing Across Locations","page_id":"16633","position":"15","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 font-semibold"},{"id":16651,"number":"PAG104391","created_at":"2024-08-13T17:50:59.162-04:00","updated_at":"2024-09-09T18:30:32.346-04:00","body":"Average Copier Leasing Costs in 2024","name":"Average Copier Leasing Costs in 2024","page_id":"16633","position":"17","parent_id":"","element_id":"","element_type":"h3","element_class":"my-2 py-2 font-semibold"},{"id":16653,"number":"PAG104393","created_at":"2024-08-13T17:50:59.501-04:00","updated_at":"2024-09-09T18:30:04.231-04:00","body":"A4 Black-and-White Copier: Starting at $89 per month","name":"A4 Black-and-White Copier","page_id":"16633","position":"19","element_id":"","element_type":"div","element_class":"my-2 py-2"},{"id":16654,"number":"PAG104394","created_at":"2024-08-13T18:16:51.614-04:00","updated_at":"2024-09-09T18:32:31.460-04:00","body":"A4 Color Copier: Starting at $99 per month","name":"New Page Section","page_id":"16633","position":"22","element_type":"div","element_class":"my-2 py-2"},{"id":16655,"number":"PAG104395","created_at":"2024-08-13T18:16:51.710-04:00","updated_at":"2024-09-09T18:31:47.726-04:00","body":"Mid-Range Office Copier: $100 - $300 per month (depending on features and options)","name":"New Page Section","page_id":"16633","position":"23","element_type":"div","element_class":"my-2 py-2"},{"id":16656,"number":"PAG104396","created_at":"2024-08-13T18:16:51.840-04:00","updated_at":"2024-09-09T18:32:00.704-04:00","body":"High-End Office Copier: $300 - $500 per month (depending on features and options)","name":"New Page Section","page_id":"16633","position":"24","element_type":"div","element_class":"my-2 py-2"},{"id":16657,"number":"PAG104397","created_at":"2024-08-13T18:16:52.018-04:00","updated_at":"2024-09-09T18:31:05.952-04:00","body":"Production Copier: $500 - $2,000 per month (depending on features and options)","name":"New Page Section","page_id":"16633","position":"25","element_type":"div","element_class":"my-2 py-2"},{"id":16658,"number":"PAG104398","created_at":"2024-08-13T18:16:52.220-04:00","updated_at":"2024-09-09T18:31:19.520-04:00","body":"Why Lease from Copier Express?","name":"New Page Why Lease from Copier Express","page_id":"16633","position":"26","element_type":"h2","element_class":"my-2 py-2 font-semibold"},{"id":16660,"number":"PAG104400","created_at":"2024-08-13T18:16:52.548-04:00","updated_at":"2024-09-09T18:31:34.144-04:00","body":"Transparent and Uniform Pricing: No matter where your business is located, you’ll receive the same competitive pricing, free of hidden fees.","name":"New Page Section","page_id":"16633","position":"27","element_type":"div","element_class":"my-2 py-2"},{"id":16662,"number":"PAG104402","created_at":"2024-08-13T18:16:53.046-04:00","updated_at":"2024-09-09T18:32:13.715-04:00","body":"Expert Support and Service: With our comprehensive service contracts, you can be confident that your copier will always perform at its best.","name":"New Page Section","page_id":"16633","position":"28","element_type":"div","element_class":"my-2 py-2"},{"id":16636,"number":"PAG104377","created_at":"2024-08-13T17:40:59.900-04:00","updated_at":"2024-09-09T18:32:44.999-04:00","body":"Factors Affecting Copier Leasing Prices","name":"Factors Affecting Copier Leasing Prices","page_id":"16633","position":"3","parent_id":"","element_id":"","element_type":"h2","element_class":"my-2 py-2 font-semibold"},{"id":16643,"number":"PAG104383","created_at":"2024-08-13T17:46:49.681-04:00","updated_at":"2024-09-09T18:33:27.578-04:00","body":"Document Feeders and Paper Feeders: Enhance your copier’s efficiency with document feeders and additional paper feeders, which are crucial for businesses with high-volume needs. These options can increase the monthly lease cost but are essential for optimizing workflow.","name":"Document Feeders and Paper Feeders:","page_id":"16633","position":"9","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 ms-4"},{"id":16648,"number":"PAG104388","created_at":"2024-08-13T17:46:50.621-04:00","updated_at":"2024-09-09T18:33:41.130-04:00","body":"Flexible Terms with FlexLease: Copier Express's FlexLease plans offer flexible lease terms, whether you need a copier for a short-term project or a long-term solution. Shorter terms might have higher monthly payments but provide the flexibility to upgrade or adjust your equipment as your business needs change.","name":"Flexible Terms with FlexLease","page_id":"16633","position":"14","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 ms-4"},{"id":16650,"number":"PAG104390","created_at":"2024-08-13T17:50:59.032-04:00","updated_at":"2024-09-09T18:33:54.770-04:00","body":"While copier leasing prices can vary from place to place, Copier Express is committed to keeping our pricing uniform across all our locations in 2024. Whether you’re leasing from us in New York City, New Jersey, Eastern Pennsylvania, or South Florida, you can expect the same competitive rates and exceptional service, ensuring a consistent and reliable experience no matter where you are.","name":"While copier leasing prices can vary from place to place","page_id":"16633","position":"16","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 ms-4"},{"id":16652,"number":"PAG104392","created_at":"2024-08-13T17:50:59.332-04:00","updated_at":"2024-09-09T18:42:30.618-04:00","body":"With Copier Express’s FlexLease plans, you can expect the following average monthly leasing costs:","name":"With Copier Express’s FlexLease plans, you can expect the following average monthly leasing costs:","page_id":"16633","position":"18","parent_id":"","element_id":"","element_type":"div","element_class":"my-2 py-2 ms-4"}],"children":[],"docs":[]}]

Choose Your Options

Paper Supply (Select One)

Finishing Options (Select One)

Fax Options (Select One)